Top 33 Copiers: Compare Features and Get the Best Deal

This comprehensive guide examines the leading copiers on the market today, comparing their features, performance, and value to help you make an informed choice. Whether you need a basic office machine or a high-capacity commercial copier, we've evaluated the key specifications and pricing options to find the right balance of quality and functionality for your needs.

As an Amazon Affiliate I receive compensation from qualified purchases.

Reviews

Konica Minolta Bizhub C258 All-In-One Copier

A workhorse that's barely been used, this Konica Minolta bizhub handles everything from crisp copies to professional scans. The low page count and included features make it a practical choice for any office that needs reliable color printing and scanning.

RFB Sharp MX-B557F Monochrome MFP

This versatile monochrome printer handles everything from high-speed page production to precise document scanning, all while keeping setup and operation straightforward with its user-friendly touchscreen interface. The generous paper capacity and mobile connectivity options make it ideal for both small offices and home offices needing reliable black and white printing capabilities.

Canon imageRUNNER C5185 Color Laser MFP

The Canon imageRUNNER C5185 combines high-speed laser printing with color capabilities, delivering 51 pages per minute in both black and color. As a versatile all-in-one solution, it handles everything from printing to copying, with a maximum monthly duty cycle of 200,000 pages for busy work environments. The compact design and reliable performance make it a practical choice for offices that need consistent, high-quality output.

Canon imageRUNNER Advance C350iF All-in-One Printer

The Canon imageRUNNER Advance C350iF brings enterprise-grade printing to your desk with its intuitive interface and 2300-sheet paper capacity. Print color documents quickly at 36 pages per minute while controlling your system from anywhere with device connectivity. The multifunction copier also integrates with cloud applications via simple button commands for streamlined workflow.

Sharp MX-C407F Color Laser Copier

The Sharp MX-C407F proves itself as a workhorse in the office, handling everything from standard letter-sized documents to hefty legal papers without breaking a sweat. Its space-efficient design packs impressive capabilities into a practical package that stands up to heavy daily use. Whether you're printing complex Microsoft Office documents or managing a large batch of color copies, this multifunction printer delivers reliable performance with thoughtful features like B/W printing when color toner runs low.

HP Color LaserJet 9500mfp Multifunction Printer

The HP Color LaserJet 9500mfp brings sophisticated printing and scanning capabilities to your office, handling everything from simple documents to full-color marketing materials. Its versatile media handling lets you work with everything from standard paper to A3 sheets, while features like digital sending and faxing transform your printer into a powerful communication tool. With ENERGY STAR certification and a hefty 20GB hard drive, it's designed to save you time and money without compromising on performance.

Konica Minolta Bizhub 4050 Copy Machine

This compact multifunction printer delivers impressive performance with 42-page-per-minute black and white printing, while its 7-inch touchscreen makes operation intuitive like using a tablet. The built-in Emperon Print System and open API support help boost productivity, and the generous 550-sheet paper capacity keeps you stocked up for busy workgroups. The included USB Direct Print feature adds convenience for printing from USB devices, including modern file formats like OOXML documents.

Xerox WorkCentre 7525/P Color Laser MFP

This new Xerox work center combines high-speed 25-page color and mono printing with generous paper handling via its 520-sheet tray and versatile bypass option. The machine features comprehensive connectivity with full network scanning capabilities, while built-in security measures and job-based account management ensure safe document processing. With included dual 250-sheet trays and waste toner management, it's designed for efficient office use.

Xerox AltaLink C8030 Color Laser MFP

The Xerox AltaLink C8030H2 combines impressive speed and versatility for both small offices and home offices. Its 6.7-second first-copy time and 30-page-per-minute output handle everyday tasks efficiently, while the 1200 x 2400 dpi resolution ensures crisp, professional results. The copier's 3140-sheet paper capacity and multitasking features like book copying and image overlays make it a practical choice for handling diverse document needs.

Sharp MX 4141n Color Copier and Printer

This color laser copier from Sharp cranks out 41 pages per minute and isritch with a smart booklet saddle stitch finisher. The 210K page count meter shows it's been well-used but maintained in-house for reliable performance. With 4 adjustable paper drawers and network capabilities, it tackles office printing needs with style.

Ricoh Aficio MP C2800 Color Laser Copier

These award-winning color laser multifunction printers bring professional-grade color printing to the office at an unbeatable price point. With incredibly fast black and white output and advanced workflow tools, they streamline everything from document scanning to sophisticated color management. The result is a powerhouse machine that boosts productivity, cuts costs, and adds serious value to any business operation.

Canon imageRUNNER Advance 4535i Multifunction Copier

A space-friendly copier that packs impressive productivity features, like printing 35 pages per minute and scanning 160 images per page. The included finishing options make it a practical choice for offices that handle a lot of documentation, allowing you to staple and punch holes in your copies with ease.

Ricoh MP C2504EX Color Laser Copier

The Ricoh C2504ex Color Laser Multifunction Printer is a versatile office workhorse, handling everything from high-speed copying to professional-quality color printing. With its intuitive 10.1-inch Smart Operation Panel, managing your print, copy, scan, and fax tasks becomes a breeze. Cranking out 25 pages per minute, this dependable printer delivers exceptional value for any business that needs reliable color printing and scanning capabilities.

HP OfficeJet X585dn All-In-One Printer

The HP OfficeJet Enterprise X585dn combines the speed of laser printing with the versatility of inkjet technology, handling everything from quick two-page documents to large batch scanning projects with ease. Its intuitive touchscreen interface and robust 1050-sheet capacity make it a practical choice for busy offices, while features like mobile printing and built-in OCR capabilities show that it's designed with modern workspace needs in mind. Whether you're printing a single report or setting up a full office scanning station, this machine is built to handle the demands of enterprise-level use with consistent performance.

Sharp AR-5125 Monochrome Laser All-in-One Machine

The Sharp AR-5125 delivers 25 pages per minute in black and white, combining copying, printing, and scanning into one compact unit. Its simple design makes it ideal for small offices or home use, where reliable mono printing needs to be combined with basic fax and copying functions.

Canon imageCLASS X MF1238i II Multifunction Printer

Small offices and home workspaces will love this printer's compact design that doesn't sacrifice functionality. The 40-page-per-minute printing speed, combined with the first page out in just 5.3 seconds, keeps you productive without waiting. The intuitive 5-inch color touchscreen makes it a breeze to handle everything from basic printing to scanning and faxing.

Canon MF461DW All-in-One Laser Printer

The Canon multifunction printer handles both office work and document management with its 250-sheet capacity and reliable 1200 Hz laser printing. The included 1 GB hard drive helps manage print jobs efficiently, while Wi-Fi connectivity and cloud collaboration features keep your team connected and productive. Built for business use in environments from 20% to 80% humidity, this printer delivers professional results at 1000 Mbps network speeds.

Canon imageRUNNER Advance DX 4925i Multifunction Copier

The Canon imageRUNNER DX4925i brings serious efficiency to your office with its speedy 25-page-per-minute black and white printing and lightning-fast 270-image-per-minute scanning. Its generous 3,650-sheet paper capacity and versatile connectivity options make it a practical choice for busy workspaces. The A3 mono copier's 1200 dpi resolution ensures your documents look crisp and professional, while its cloud compatibility keeps your files organized and accessible.

Brother HLL3290CDWB Color Laser Printer

This compact digital color laser printer delivers crisp, high-quality prints that rival more expensive models. With convenient built-in scanning and copying features, and a user-friendly two-line LCD display, it makes handling your office tasks a breeze. The adjustable paper tray handles everything from standard letter-size paper to thick cardstock and envelopes, while features like toner save mode and automatic duplex printing help keep your printing costs down.

Ricoh Aficio MP C6004 Color Laser MFP

This reliable Ricoh Aficio unit brings serious productivity to your office, handling everything from high-speed printing to professional-grade scanning with effortless efficiency. The generous paper capacity and large paper size capability make it adaptable for any job, while the network connectivity ensures smooth collaboration among team members.

Canon imageCLASS MF745Cdw Wireless Color Printer

The Canon imageCLASS MF745Cdw combines blazing 28-page-per-minute color printing with a sleek wireless design that connects directly to mobile devices through Wi-Fi. Its intuitive color touch screen makes it a breeze to navigate, while automatic two-sided scanning cuts paper handling to a minimum. With high-capacity toners that deliver up to 2,300 pages per cartridge, you'll stay printing smoothly without constant trips to the supply cabinet.

Kyocera FS-C2526MFP Laser Copier

This versatile color laser printer combines powerful performance with intuitive design, delivering up to 26 pages per minute in both color and black & white. The compact A4 model includes a 300-sheet tray and features double-sided printing, copying, and scanning capabilities right out of the box. Its secure SSL and IPsec protocols, along with the convenient HyPAS solution platform, make it a reliable choice for small to medium offices.

Epson WorkForce WF-2860 All-in-One Printer

This space-saving Epson printer packs impressive functionality into a sleek package, handling everything from high-quality color prints to efficient double-sided page generation. Thanks to its built-in 150-sheet paper bin and 30-page automatic document feeder, you'll spend less time reloading paper and more time getting work done. Whether you're printing from your computer or tapping directly into the printer with NFC, setup is surprisingly straightforward for a unit this capable.

Konica Minolta C3320i Color Printer

The Konica Minolta bizhub C3320i brings vibrant color printing to your workspace with speeds up to 35 pages per minute. Its dual scan document feeder handles up to 600 sheets, making it efficient for both small offices and solo users. The system keeps costs low while delivering professional-quality output for everyday tasks.

HP LaserJet Pro MFP 3101fdw Printer

This all-in-one printer speeds through black-and-white pages while keeping your data secure with built-in encryption. The smart Wi-Fi connects easily to your network, and you can manage it from anywhere. With 35-page-per-minute printing and crisp text, it handles office tasks with ease.

Canon imageCLASS MF264dw II Laser Printer

This reliable Canon printer brings together fast printing, convenient paper handling, and intuitive controls in a package suitable for small offices and homes. With its 30-page-per-minute speed and versatile media handling capabilities, including support for envelopes and labels, it gets the job done efficiently while keeping noise levels low. The adjustable LCD panel makes it a breeze to manage your printing tasks, whether you're handling everyday documents or special projects.

Canon MF3010VP Multifunction Printer

The Canon imageCLASS MF3010 handles everything from quick draft prints to professional-quality color scans, with its sleek design fitting perfectly in home or small office spaces. Whether you're copying ID cards or printing out reports, this reliable printer gets the job done efficiently, thanks to its compact size and straightforward operation.

Brother MFC-L2690DW Compact Monochrome Laser Printer

This space-saving Brother laser printer speeds up your office routine with 26-page-per-minute printing and automatic double-sided copying. The 250-sheet paper tray keeps your desk tidy while handling both letter and legal-sized paper. With wireless connectivity and effortless setup, it's a practical addition that'll last with its 12,000-page drum and 700-page toner capacity.

HP LaserJet Pro M183fw Printer

This reliable multifunction printer handles everything from crisp color prints to convenient wireless printing and scanning. Users appreciate its straightforward setup and solid print quality, though some have noted issues with color accuracy and Wi-Fi connectivity. Overall, it's a practical choice that gets the job done efficiently in a home or small office setting.

Epson Expression Home XP-4205 Printer

The Epson Expression Home XP-4205 proves itself versatile for both basic and creative printing needs, though its pricey ink and occasional paper feeding issues may disappoint some users. The printer's compact design makes it a practical addition to any home or small office, handling everything from everyday documents to borderless photos with clear, detailed results. While its steep consumable costs and occasional setup frustration are notable, the device delivers on its promise of simple, reliable printing when everything clicks into place.

HP Deskjet 2734e All-in-One Printer

This all-in-one printer combines simple setup with reliable performance, getting you up and running quickly through its user-friendlyHP Smart app. With dual-band Wi-Fi and self-reset capabilities, you'll enjoy stable connections and fast printing speeds - black documents in just 15 seconds and color prints in 19 seconds. The compact white design fits comfortably in any workspace while delivering professional-quality prints with its 1200 x 1200 dpi resolution.

Canon PIXMA MG3620

The Canon MG3620 prints photos and documents quickly with its 4800 x 1200 dpi resolution, while its auto duplex feature saves paper. The hybrid ink system helps produce lasting prints, and the wireless connection makes it easy to share with other devices at home or in the office. The compact design fits easily in a small space, and the Canon PRINT mobile app lets you print from your phone or tablet.

Epson WorkForce WF-2950 All-in-One Printer

This versatile all-in-one printer brings professional-grade print quality to home offices with its sleek design and intuitive features. The compact footprint and easy wireless setup make it a breeze to print from both Android and iOS devices, while the clever 2-sided printing helps stretch your paper budget. The individual ink cartridges keep costs down and maintenance simple, so you can focus on your work instead of printer hassles.

Buyer's Guide

Choosing the right copier involves balancing several key factors to ensure it meets your needs in terms of productivity, cost, and functionality. Understanding these aspects will help you select equipment that not only handles your current requirements but also scales with your business growth.

Print Speed and Paper Handling

Print speed indicates how many pages the copier can produce per minute, measured in pages per minute (ppm). For most offices, speeds between 30-40 ppm are sufficient, but consider higher speeds for demanding environments. Paper capacity should match your typical volume, with multi-sheet feeds handling various page sizes and volumes efficiently.

Resolution and Image Quality

The resolution determines how clear and detailed copied images appear, measured in dots per inch (dpi). For basic documents, 600 dpi is adequate, but professionals may need up to 1200 dpi for accurate color reproduction. Consider models with automatic document feeders if you frequently copy thick documents or binders.

Connectivity and Integration

Modern copiers offer various connectivity options, including Wi-Fi, Ethernet, and USB ports for direct connection to computers. Look for devices that support mobile printing via apps and cloud integration for easy document management. Built-in fax machines are convenient for occasional use, while scanning capabilities with optical character recognition (OCR) convert scanned documents into editable text.

Maintenance Costs and Consumables

Initial cost is important, but total cost of ownership includes maintenance contracts, toner cartridges, drum replacement, and any software subscription fees. High-yield toner cartridges reduce per-page costs, and longer maintenance contracts often provide better pricing. Some copiers offer predictive maintenance software that alerts you before parts fail, potentially reducing downtime.

FAQ

What is the difference between a copier and a printer?

A copier primarily duplicates documents, while a printer creates single copies. Copiers can handle multiple copies at once and often include features like scanning and printing from various sources.

Printers are generally smaller and more affordable, suitable for single copies and basic document printing. They require regular maintenance and toner refilling, while copiers offer longer-lasting, centralized printing solutions.

Why would someone need a copier instead of just using a printer?

Copiers are ideal for organizations that need to make multiple copies quickly and efficiently. They can process batches of documents simultaneously, reduce paper waste through efficient copying, and provide better scan-to-email or cloud storage capabilities.

Copiers also often include additional features like paper shredding, staple binding, and larger paper capacities, making them more versatile for office environments that handle multiple document tasks.

What should I consider when comparing copiers?

Key factors include monthly duty cycle (the maximum number of pages it can print monthly), paper capacity (how many sheets it can hold), and print resolution (the clearest detail it can produce). Cost per page and paper handling features are also crucial for office efficiency.

For networking capabilities, consider whether the copier can connect to your existing network, support document management software, and offer cloud integration options. Security features like data encryption and document deletion capabilities are increasingly important for business use.

How do I choose the right paper size for my copier?

The most common paper sizes are A4 (210 x 297 mm) in Europe and North America (8.5 x 11 inches). Ensure your copier models match your largest required paper size and consider future needs for legal (8.5 x 14 inches) or executive (7 x 10 inches) paper sizes.

Check the maximum paper capacity for each size. Some copiers can handle multiple paper sizes in the same tray, but always verify the dimensions and weight limits for each size to prevent paper jams and ensure consistent quality.

What maintenance does a copier require?

Regular maintenance includes cleaning dust from trays and covers, checking toner levels monthly, and ensuring paper feed rollers are free from debris. Replace toner, drums, and fuser units according to the manufacturer's schedule, typically every 2-3 years depending on usage.

Monitor print quality regularly; if pages are consistently streaked or faded, replace the toner cartridge. Clean lenses and glass surfaces weekly to avoid smudges and ensure optimal scanning and printing performance.

How should I dispose of copier parts during upgrades or disposal?

Certain parts like toner cartridges contain hazardous materials and must be recycled. Check with your local recycling center for proper disposal options. Many cartridge manufacturers offer recycling programs; contact them directly for instructions on handling spent cartridges.

Printers and copiers often contain small amounts of lead and other metals. Major electronics retailers and office supply stores may offer take-back programs. If not available, contact your city's waste management department for guidance on safe disposal of electronic equipment.